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Plan an unforgettable birthday party, retirement party or special event, without losing your mind or overspending.
I wrote this 35-page guide after planning my father’s 70th birthday and retirement party: a hotel ballroom celebration for 142 guests with a plated dinner, a formal program, a cultural ceremony, a DJ and MC, and professional photo and video. It came in 26% under the projected budget. After 15 years running Party With a K and nearly a decade negotiating contracts in medical sales and through my stock photography company, I’ve put everything that worked, and every mistake I caught before it cost money, into one step-by-step plan.
What’s inside:
• A real 7-month master timeline: what to book and when, from the venue to next-day vendor pickup.
• The real budget, projected vs. actual: where the money went, what came in under, what went over, and why.
• Contract red flags: what to change in vendor contracts, with the exact wording to ask for.
• Invoice auditing: how to catch duplicate charges and inflated rates on hotel and AV bills.
• The real catering math: why a $55 plate costs closer to $94 per guest once service charge and tax are added.
• Guest communication: the save-the-date, invitation and RSVP system, plus how to reach guests who aren’t comfortable with technology.
• Run-of-show templates: one plan, with versions for your MC, DJ and photo and video team.
• Insider tips: getting into the room early, scheduling next-day pickups, paying by credit card, and sourcing décor for less.
• An AI prompt library: ready-to-use prompts for reviewing contracts, checking budgets and drafting guest emails.
• Six printable worksheets: vision, budget, vendors, contracts, run of show and seating.
PDF, instant digital download. Pair it with the Budget Template and Timeline Template to put the plan into action.
Plan an unforgettable birthday party, retirement party or special event, without losing your mind or overspending.
I wrote this 35-page guide after planning my father’s 70th birthday and retirement party: a hotel ballroom celebration for 142 guests with a plated dinner, a formal program, a cultural ceremony, a DJ and MC, and professional photo and video. It came in 26% under the projected budget. After 15 years running Party With a K and nearly a decade negotiating contracts in medical sales and through my stock photography company, I’ve put everything that worked, and every mistake I caught before it cost money, into one step-by-step plan.
What’s inside:
• A real 7-month master timeline: what to book and when, from the venue to next-day vendor pickup.
• The real budget, projected vs. actual: where the money went, what came in under, what went over, and why.
• Contract red flags: what to change in vendor contracts, with the exact wording to ask for.
• Invoice auditing: how to catch duplicate charges and inflated rates on hotel and AV bills.
• The real catering math: why a $55 plate costs closer to $94 per guest once service charge and tax are added.
• Guest communication: the save-the-date, invitation and RSVP system, plus how to reach guests who aren’t comfortable with technology.
• Run-of-show templates: one plan, with versions for your MC, DJ and photo and video team.
• Insider tips: getting into the room early, scheduling next-day pickups, paying by credit card, and sourcing décor for less.
• An AI prompt library: ready-to-use prompts for reviewing contracts, checking budgets and drafting guest emails.
• Six printable worksheets: vision, budget, vendors, contracts, run of show and seating.
PDF, instant digital download. Pair it with the Budget Template and Timeline Template to put the plan into action.
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